If Youre Using Outlook

If you lot've used Microsoft Outlook for an extended menses of time, you may have noticed that it doesn't run quite as smoothly as it used to. Outlook's functioning is affected by many things, including the amount of information it has to proceed rails of, any add-ons that are installed, how often it checks for new mail (checking more than frequently can amend performance), and various other factors. Whether you employ POP, IMAP, ActiveSync or MDaemon Connector for Outlook, yous can perform various tasks to improve Outlook'due south performance. Follow the steps outlined below to continue Outlook running like a well-oiled machine.

MDaemon Connector Users

Compact the MDaemon Connector Local Cache File

Unlike Pop, which stores data in a PST file, MDaemon Connector for Microsoft Outlook stores a local copy of your e-mail account data in a local cache file. If y'all are using MDaemon Connector, you can meaty this cache file to improve functioning. Here's how:

1. Make sure Outlook is close down, and navigate to the Windows control panel.
2. Click on the Postal service command panel.
3. Click on Email Accounts.
4. Double-click on your MDaemon Connector account.
5. Click on the Database Management tab.
6. Locate the Purge Database department and click on the Purge button.
7. Locate the Compact Database department, and click on the Compact push. You can as well check "Compact database on Outlook shutdown" to compact the database each time Outlook is shut downward.

MDaemon Connector for Outlook Options

NOTE: MDaemon Connector includes the option "Download Headers Only" nether the Send/Receive tab of the MDaemon Connector Customer configuration screen. When this option is enabled, Outlook only downloads the information needed to bear witness email letters in your Inbox, and non the total content of each bulletin. When you click on an email, the rest of the message is downloaded for viewing. Users may experience a slight delay in viewing letters in the preview pane when "Download Headers Simply" is enabled because Outlook has to download the rest of the message when information technology is selected. If messages are show to appear in the preview pane or when viewing, try disabling "Download headers merely."

For more data on how to meliorate Outlook performance when using MDaemon Connector, you lot can review our Improving Outlook Performance how-to guide.

Pop, IMAP, ActiveSync or MDaemon Connector Users

Perform Regular Housekeeping

Performing the following housekeeping tasks regularly will help minimize the amount of data that Outlook must procedure, and will reduce the corporeality of retentivity used by the program.

We recommend performing these housekeeping tasks regularly:

• Delete any electronic mail messages, calendar items, and contacts that are no longer needed.
• Empty the Deleted Items folder past right-clicking information technology and selecting Empty Folder.
• Delete unwanted items from the Sent Items folder.
• Movement items out of the Inbox to other post folders.
• Archive one-time messages. Postal service server administrators can implement a server-broad archiving solution such as MailStore to assistance cut downward on the amount of information stored in user mailboxes.

Disable Outlook Add-Ins

Having too many Outlook add-ins tin bog down Outlook's performance. When Outlook is installed for the first time, it comes with its own set of add-ins. Not all of these add-ins will be activated, and there may be add together-ins enabled that you don't demand. Hither is a list of default Outlook add-ins:

• Business organization Connectivity Services Add together-in
• Microsoft Exchange Add-in
• Microsoft Outlook Social Connector / Outlook Social Connector 2013
• Microsoft SharePoint Server Colleague Import Add together-In
• Microsoft Exchange Unified Messaging
• OneNote Notes about Outlook Items
• Microsoft Admission Outlook Add together-In for Data Collection and Publishing
• Microsoft VBA for Outlook Add-in
• Windows Search Electronic mail Indexer

This folio contains a List of all default Outlook Add-ins, plus other add-ins you might encounter.

In addition, other third-political party applications can add together their own Outlook add-ins. Fortunately, it's easy to disable unwanted add-ins.

In Outlook 2010 and up: Become to File | Options | Add-ins. Locate the Manage drop-downward carte at the bottom, and select Com Add-ins, and so click on Get. To disable specific add-ins, just uncheck the items you don't need, and click on OK. You can besides use the Remove button to remove selected items completely. For some add-ins, yous may need to restart Outlook for your changes to have effect.

Disable Outlook Add-Ins

Disable RSS Feeds

If you have a lot of RSS feeds that are synchronized with Outlook, these syncing tasks could bring Outlook to a crawl. If you aren't using Outlook as an RSS reader, you lot tin can disable this feature past following these steps:

Go to File | Options. Click on the Advanced push in the left-hand navigation menu. Under the RSS Feeds department, uncheck both options.

Disabling RSS in Outlook

Adjusting the Send/Receive Frequency

Adjusting Outlook's Send/Receive schedule tin can often better performance. If e-mail letters are slow showing upwards in your Inbox, yous can configure Outlook to transport/receive messages more frequently so that it doesn't have to download as much information each time it checks for new messages. If your send/receive schedule is set to check less-oftentimes, say, every 30 minutes, attempt changing it to ship/receive every 3 minutes.

Microsoft Outlook users can observe this setting via File | Options | Avant-garde. Locate the Send/Receive department and click on the Send/Receive push button. Then, under Transport/Receive Groups |  All Accounts, accommodate the timing for "Schedule an automatic ship/receive every..." equally shown here:

Outlook Send Receive Schedule

Pop, IMAP & ActiveSync Users

Compact or Repair PST Files

PST files can exist some other source of Outlook lethargy. You lot can help improve Outlook'southward performance by:

• Using multiple PST files.
• Keeping attachments out of PST files.
• Compacting PST files.

To compact a PST file in Outlook 2010, 2013 and 2016:

• Delete whatever items you no longer demand, and and so empty the Deleted Items binder.
• Click on the File tab on the ribbon, and and then select the Info tab.
• Click on Business relationship Settings, and and then click on Business relationship Settings again.
• Click on the Data Files tab.
• Select your PST file in the list, and and so click on Settings.
• On the Full general tab, click on Compact Now.
• Click on OK and Close.

  Compacting a PST in Outlook

Sometimes, your PST files can develop errors or data inconsistencies, resulting in unexpected behavior in Outlook. When you suspect that there's an effect with the integrity of your PST file, you can run Scanpst.exe to repair your PST files.

Scanpst can be tricky to locate. By default, yous should be able to find it in the Program Files | Microsoft Office | Office16 folder, but you may need to perform a search if yous tin can't detect it in its default location. This location may vary depending on which version of Outlook you are using. You may besides desire to create a shortcut to this file on your desktop for easier access.

Before using this tool, we recommend making a backup copy of your PST file in case any errors or file corruptions occur to the original file. This shouldn't be an issue, even so, because if Scanpst finds any errors, it will prompt you to make a fill-in before attempting to repair the file.

Keep Windows Up-to-Appointment

Microsoft periodically releases Windows updates and service packs. Having the latest updates and service packs tin can help improve your computer's overall performance as well as Outlook's performance.

Conclusion

Nobody should have to put up with sluggish Outlook performance. Following the above suggestions will help ensure that you spend less time waiting for things to happen, and more than time making things happen!

For more than information, check out our how-to guide on improving Microsoft Outlook Functioning, located on our Literature folio. Click hither to download the PDF.

Tags: Email Gateway How-To, E-mail How To, Email Security Best Practices, Ii-Factor Authentication, E-mail Security Trends, Email Best Practices

Written by Brad Wyro

Brad has worked in technical and marketing roles at MDaemon Technologies, where he contributes as Content Marketing Manager. Brad balances technical and creative information to develop like shooting fish in a barrel to sympathise videos and content to brainwash prospects and customers.

walkerwhosen.blogspot.com

Source: https://blog.mdaemon.com/how-to-improve-outlook-performance

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